EOFY is 8 weeks away. For millions of Australian sole traders, that means one thing: stress.
Sorting receipts. Chasing accountants. Deciphering ATO letters. Wondering if that lunch was a legitimate deduction. Trying to explain your income to a bookkeeper while you're still on the tools.
ChatGPT won't do your tax return. But it can make every part of the lead-up faster, clearer, and less painful — if you know the right prompts to use.
Here are 7 copy-paste prompts that will save you hours this EOFY.
You've got a shoebox of receipts and a meeting with your accountant next week. You know roughly what you spent money on — but turning that into a clear briefing note takes forever.
This prompt turns your rough notes into a clean, structured accountant briefing.
I'm an Australian sole trader preparing for EOFY. My business is [describe your business in 1–2 sentences, e.g. "a mobile dog grooming service operating in Brisbane"]. I need to brief my accountant before our meeting. Here is a rough summary of my expenses this financial year: [List your rough categories and amounts, e.g.: - Vehicle: ~$4,200 (fuel, servicing, registration) - Equipment: ~$1,800 (grooming table, clippers, tub) - Marketing: ~$600 (Facebook ads, business cards) - Home office: ~$1,200 (phone, internet — partial use) - Supplies: ~$3,400 (shampoos, towels, consumables) - Insurance: ~$800 (public liability)] Please write a professional briefing note summarising these expenses in plain English, noting which categories may have specific ATO rules I should flag with my accountant. Use Australian terminology (ATO, ABN, sole trader).
You'll get a clean, professional summary you can email to your accountant before the meeting — saving 30–60 minutes of fumbling through notes.
You bought something 9 months ago and have no idea how to categorise it. Was it a deductible business expense? What ATO category does it fall under?
I'm an Australian sole trader with an ABN. I need to categorise the following expense for my tax return: Purchase: [describe the item or service, e.g. "iPad Pro 12.9 inch, $1,899 from JB Hi-Fi"] Date: [approximate date] Business use: [explain how you use it for work, e.g. "I use it 80% for client invoicing, job management, and email — 20% personal use"] Please tell me: 1. How this is likely categorised under ATO guidelines (e.g. capital item, depreciable asset, immediate deduction under instant asset write-off) 2. What deduction method I should probably use 3. What documentation my accountant will likely need 4. Any gotchas or questions I should ask my accountant Use plain Australian English. I'll verify everything with my accountant.
Few things cause more anxiety than an unexpected letter from the ATO. Whether it's a notice of amended assessment, a request for information, or a payment reminder — knowing how to respond (and what tone to use) matters.
I received a letter from the Australian Taxation Office. Here is the key content: [Paste or summarise the ATO letter here. Include: what they're asking, any reference numbers, and any deadlines mentioned.] I am: [sole trader / company director / etc.] My situation: [Brief explanation, e.g. "I missed lodging my BAS for Q2 because I was dealing with a family illness"] Please help me: 1. Understand what the ATO is actually asking for in plain English 2. Draft a professional, respectful reply addressing their concerns 3. Note if there's anything I should do before responding (gather documents, call the ATO first, etc.) Keep the tone professional but human — not robotic.
Don't ignore ATO correspondence. Even if you need a registered tax agent to submit a formal response, ChatGPT can help you understand what you're dealing with and prepare a draft to review with your accountant.
End of financial year is also the time when everyone scrambles to clear outstanding invoices — both sending and receiving. If you've got unpaid invoices sitting there, now's the time to chase them.
I need to follow up an overdue invoice. Here are the details: Client: [Business or person name — first name only is fine] Invoice amount: $[amount] AUD Invoice date: [date sent] Payment terms: [e.g. 14 days, 30 days] Days overdue: [number] Previous contact: [e.g. "None yet" or "I sent one email last week"] My relationship with this client: [e.g. "Ongoing client I want to keep" or "One-off job, don't care about relationship"] Please write a [polite / firm / final] follow-up email that: - References the specific invoice - States the amount clearly - Gives a clear deadline to pay - Keeps the door open for them to contact me if there's an issue Use Australian business language. Keep it professional but direct.
EOFY is one of the biggest sales periods in Australia. Businesses drop prices, run promotions, and run targeted "buy before June 30 and claim it as a deduction" campaigns. If you sell anything — even as a side hustle — this is free marketing.
I run a [type of business] in Australia selling [describe your product/service]. EOFY is coming up on June 30 and I want to run a short promotion targeting Australian business owners or sole traders who can claim my product as a tax deduction. Please write: 1. A short email (150–200 words) to send to my email list promoting an EOFY sale 2. A Facebook/Instagram caption (80–100 words) for the same promotion 3. A subject line for the email that will actually get opened My offer: [e.g. "20% off until June 30" or "Buy before EOFY and get a free bonus"] Target customer: [e.g. "Australian tradies and small business owners"] Tone: [professional but friendly / casual / formal] Include the tax deduction angle naturally — don't make it the whole pitch.
EOFY is when many business owners review their finances and consider their options — refinancing, applying for a small business loan, or looking at state and federal grants. Most applications need a clear business summary, and writing one from scratch is time-consuming.
I need to write a short business summary for [a loan application / a grant application / a business account opening]. About my business: - Name: [Business name] - ABN: [ABN — optional, you can omit] - Type: Sole trader / Partnership / Company - Industry: [e.g. plumbing, photography, online retail] - Trading since: [year] - What I do: [1–2 sentences] - Annual turnover (approx): $[amount] AUD - Number of employees (if any): [number] - Main clients or markets: [e.g. "residential homeowners in Melbourne's eastern suburbs"] Please write a professional 150–200 word business summary I can use in applications. Keep it factual, clear, and show stability/growth where possible.
Your accountant will thank you if you turn up organised. ChatGPT can generate a custom checklist based on your specific business type — so you're not Googling "what do I need for EOFY" at 11pm on June 29.
I'm an Australian [sole trader / small business owner]. My business is: [brief description, e.g. "a freelance graphic designer working from home with 2–3 regular clients"]. Please create a practical EOFY checklist for me covering: 1. Income records I need to gather 2. Expense categories to check (with likely deductibles for my type of business) 3. Superannuation obligations to review 4. BAS/GST considerations (if applicable) 5. Documents to prepare before meeting my accountant 6. Any June 30 deadlines I should know about Make it specific to my business type where possible, not generic. Use plain Australian English. Format as a checklist I can print out or save.
Tax prep isn't glamorous. But here's the thing: most of the time you spend on EOFY isn't actually doing tax — it's writing. Writing emails to clients, writing notes for your accountant, writing explanations of why you bought that thing in October.
That's exactly what AI is built for.
The prompts above aren't tricks. They're a systematic way to turn your rough notes and messy receipts into clear, professional communications that save you hours and reduce errors.
Australian sole traders waste an average of 16 hours on EOFY admin every year. Even cutting that to 8 hours — by using AI to handle the writing and structuring — is worth it.
The Australian Business AI Toolkit includes 25 prompt templates + 75 worked examples — covering emails, quotes, marketing, admin, and more. Built for Australian small business owners.
Get the Prompt Pack — US$29 →EOFY doesn't have to be a panic. If you start now — even just 30 minutes a week — you'll be in a far better position on June 30 than if you leave it to the last minute.
Use these 7 prompts as your starting point. Save them somewhere easy to access. Adapt them to your situation.
And if you want a full library of done-for-you prompts for every part of running your Australian small business — not just tax season — check out our Australian Business AI Toolkit.
25 prompts. 75 worked examples. Built for Aussies.
Good luck with EOFY. 🤞